TERMS OF REFERENCE
PROJECT COORDINATOR
1. BACKGROUND
1.01 The Community Disaster Risk Reduction Fund (CDRRF) is a multi-donor fund established by the Caribbean Development Bank (CDB) with grant financing from the Global Affairs Canada and the European Union under the ACP-EU-CDB Natural Disaster Risk Management in Cariforum Countries project. The Fund finances community-based disaster risk reduction (DRR) and climate change adaptation (CCA) initiatives at the local level across eligible borrowing member countries of the CDB, with the exception of Haiti. Additional information on CDRRF is available at the website http://www.caribank.org/programmes/cdrr1.
1.02 The Government of Jamaica is the recipient of grant funding from the CDRRF which will be used to finance the Climate Change Adaptation and Risk Reduction Technology and Strategies to Improve Community Resilience (CARTS) Project which was designed by the Westmoreland Municipal Corporation (WMC) which is one of 14 local authorities in Jamaica. WMC has primary responsibility for local governance in Westmoreland. WMC’s mission is to foster the orderly development and good governance of Westmoreland, by providing effective and efficient services to residents and visitors, and facilitating commercial activities within a planned and sustainably developed environment. The Corporation executes its responsibilities through a committee system, which includes Physical Planning and Environment, Parish Disaster; Planning and Management, Public Health, and Infrastructure and Maintenance.
1.03 The CARTS Project seeks to address some of the disaster risks, climate change (CC) impacts and related livelihood issues in Savanna-La-Mar, the parish capital by improving the resilience to CC and enhancing the disaster risk management capacities within the town and three surrounding communities, specifically Russia, New Market Oval, and Llandilo.
2. OBJECTIVE
2.01 Specialist services are required for managing and monitoring all aspects of the implementation of the CARTS Project, in compliance with the policies and guidelines of CDB and WMC. Recognizing this, WMC is seeking to procure the services of a Project Coordinator (PC) who will be a member of the Project Management Team (PMT).
3. RESPONSIBILITIES
3.01 The PC shall be responsible for executing all aspects of the implementation of the Project. The PC will report to the Project Manager (PM) of WMC’s Project Management Unit. The PC’s duties will include, but not be limited to:
(a) Supervising the work of the Data Management Officer and the Community Outreach Officer and facilitating the work of consultants engaged during project implementation.
(b) Convening quarterly meetings of the Project Steering Committee.
(c) Preparing detailed terms of reference and draft contracts, for WMC review, approval and submission to CDB.
(d) Participating in bid evaluations as a member of a bid evaluations committee, comprising at least three persons. Preparing bid evaluation reports for consultancy, goods and works contracts.
(e) Providing support to the PM in the selection and engagement of consultants and contractors and the procurement of materials, goods, and equipment.
(f) Executing and reporting on the implementation of all project activities.
(g) Keeping separate accounts for Project-related expenditures and disbursements and tracking expenditure against budgetary allocations set out in the detailed Project budget.
(h) Preparing and submitting to the PM monthly reports on project expenditure.
(i) Preparing disbursement/reimbursement claims for approval by the PM.
(j) Liaising with project partners, personnel and beneficiary communities to ensure the project is being executed in conformance with WMC and CDB procedures and guidelines.
(k) Preparing project activity and progress reports detailing the implementation of the project’s various works, training, capacity development, awareness activities, achievements, challenges and lessons learnt.
4. QUALIFICATIONS AND EXPERIENCE
4.01 Prospective candidates should have a Bachelors’ Degree or equivalent in Public Administration, Social Work or Social Sciences or other related field, with a minimum of five years proven practical experience in the management and implementation of community development projects.
4.02 Strong communication, supervisory, monitoring and reporting skills are required. Knowledge of gender issues and their importance in community development projects would be an asset. The PC shall have qualifications and experience acceptable to CDB.
5. DURATION
5.01 The services of the PC will be required for eighteen (18) months.
